Check VIES: Verification of VAT numbers

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VIES Check is a web-based tool provided by the European Commission that allows you to check whether a company is registered for cross-border trade. It is a useful tool to confirm the validity of a VAT number before conducting business transactions within the EU.



In this article, we will explore what VIES is, why it is important for intra-community operations, and how companies can use this tool to ensure tax compliance and facilitate borderless trade.

Content

What is VIES?
Who needs the VIES number?
What is the function of the VIES?
Process of obtaining the VIES number
What is the Register of Intra-Community Operators (ROI)?
What do VIES and NIF-IVA and VAT have in common?
Validity and renewal of the VIES number
Verification of VIES numbers
Conclusion
Frequently Asked Questions
What is VIES?
In the complex world of international trade within the European Union, proper VAT management is essential. The VAT Information Exchange System (VIES) is an electronic platform used in the European Union to verify the validity of VAT numbers of companies registered in different member countries.

In Spain, the VIES is part of the tax administration system and facilitates VAT exemption on intra-community transactions.

It is crucial to ensure accuracy in business transactions, avoiding double taxation and ensuring that companies comply with European tax regulations when operating in a borderless market within the EU.

Who needs the VIES number?
The VIES number is required for companies and professionals who carry out intra-community transactions within the European Union. This mainly includes companies that sell goods or services to other companies in EU member countries without applying VAT.

The VIES number must be included on documents such as invoices and intra-community tax declaration forms to confirm VAT exemption.

Having a VIES number is crucial to avoid tax errors, simplify accounting and comply with European regulations, thus promoting more efficient and competitive trade within the European single market.

What is the function of the VIES?
The VAT Information Exchange System (VIES) performs multiple key functions in the context of intra-community transactions in the European Union.

First, it prevents tax evasion by allowing real-time verification argentina email list of the validity of VAT numbers between companies from different member countries. It facilitates accounting by simplifying the VAT declaration process and management for companies operating at a European level.

It provides clarity to intra-European trade by ensuring that transactions are properly documented and comply with current tax regulations. Finally, it confirms the proper application of Value Added Tax (VAT), ensuring that transactions are legal and transparent within the European single market.

Process of obtaining the VIES number
To obtain a VIES number, you must first be registered as an intra-community operator (ROI) with the relevant Tax Agency . This is done by filing Form 036 with the Tax Agency, ticking boxes 582 and 584 to indicate the expected start date of the intra-community activity. This form will include details such as the main economic activity and the start date of the intra-community operations subject to VAT.

Once registered in the ROI, the Tax Agency will assign a Tax Identification Number (NIF-IVA) to the company or self-employed person, which will be the VIES number.

The VIES consultation can be done in two main ways. First, through the official website of the European Commission , where you can check the validity of the VAT number of any company within the EU.

The second option is to do it through the Spanish Tax Agency . The Agency offers a self-check option to obtain details about the name and address associated with a VIES number.