The second phase is execution

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Detailed planning and implementation of 5S principles is carried out here.

Sorting: defining sorting criteria, organizing temporary storage areas for excess items, performing sorting and disposing of unnecessary items.

Example of item sorting criteria:

Solutions Frequency of use of the item Criterion
Unnecessary Not used in the last year Temporary warehouse for further decisions
Not used in workflow Temporary warehouse for further decisions
Not repairable Not used Delete
Rarely needed Used no more than 3 times in the last six months Keep within the work area at a moderate distance
Used no more than 2 times a year Keep within work area at a remote distance
Frequently needed Used weekly Keep within work area at close to medium distance
Used daily Keep within work area at close range
Used hourly Keep in close proximity or carry with you
Order is maintained by conducting a benin email list full inventory and arranging the placement of items in certain positions. The implementation of new rules includes:

marking of tools, equipment and materials using bright colours and special symbols;

storing items near the place of their use in accordance with the order of the production process;

grouping of similar objects;

determination of the stock of each type of necessary items;

prohibition of storing items in a random order or in deep containers;

providing easy access to frequently used items;

using toolbars;

ensuring the safe placement of items and other activities.

Marking and identifying items is important not only for permanent staff, but also for all other employees who have the right to access and use them.

The result of standardization should be a set of documents describing the previous stages of implementation of the 5S system, as well as a visual control and information system for employees.

Maintaining cleanliness remains an important aspect in production areas, especially where high standards of cleanliness are necessary to comply with the technology. For example, in microbiological production, it is especially important to prevent contamination by foreign microorganisms. Cleanliness procedures must be clearly defined and controlled. This process includes several basic steps:

Assign cleaning duties based on the level of cleanliness requirements for each work area.

Develop a schedule for cleaning and checking the cleanliness of equipment.

Detailed cleaning of objects, as well as performance testing.

Definition of objects and methods, tools and materials used for this purpose.

Mandatory daily cleaning that takes a minimum amount of time.

An effective combination of cleaning and equipment inspection creates a safe and comfortable environment for work and visits by third parties, such as creditors.

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Standardization does not present great difficulties for companies in Russia. Decades of bureaucratization of all processes and fundamental knowledge have created a high level of competence in regulating the actions of employees. This stage of 5S implies continuous improvement of all processes and includes:

defining job responsibilities in ensuring cleanliness and safety when working with equipment;

instructions for operating equipment and operating rules;

diagnostic and maintenance schedules;

creation of a visual control system;

Work area audit procedure.

The result of standardization should be a set of documents regulating all previous stages of 5S and ensuring that employees are informed.

If something doesn't work, don't rush to blame the employees. Sometimes there are objective reasons that the employees failed to report to the management for various reasons.