You still keep your bills in a drawer! Why don't you use your mobile phone?
Posted: Sun Dec 22, 2024 4:28 am
The self-employed person or small business owner who keeps receipts and invoices in shoe boxes or a drawer is an endangered species. Technology has advanced a lot and today it is possible to manage all information in a much simpler and more advantageous way.
Spending a lot of time recording invoices is a waste that we cannot afford. It is very important to have a quick and easy method of doing so that guarantees the availability of billing information in real time.
Start of marked textShare! Discover how to easily obtain real-time information about your invoices from your mobile phone.End of marked text
Piling up information is not a good way to store it.
When you receive a bill, one possibility is to leave it parked. We can leave it in a corner, in the typical shoe box, in a plastic bag, in a drawer. We let time pass and philippines phone lookup one day we gather them all up to put them in order .
Until that day comes, each invoice is like a stopped car. It has all the information, but we are not using it. We do not do it because it is cumbersome, because we are waiting for a more appropriate moment. We are giving up an important asset for our company: having updated information in real time.
The importance of real-time updating
If we update the accounting information at the same time as we receive the invoice , we will have better control . We can detect changes in the trend of our expenses earlier. We will be aware of them when they arise. Those who park their expenses in a shoebox will only be able to know their size when they have put the data in order.
The difference in response times is very significant because it is cumulative. If we put documents on hold, when we want to correct possible deviations, we will have given time for new problems to arise. Not only are we delaying the solution to the original deficiencies that this information revealed, but we will also be giving the option for new dysfunctions to arise.
Billing information updated in real time allows us to continuously monitor our relationships with customers and suppliers . We can make comparisons and study developments. Alerts and opportunities are quickly revealed, making it easier to make the best decisions.
The value of information availability
The process of transforming billing documents into records and available information is extremely valuable. We no longer depend on the responsible persons being in the same place where we keep the invoices. Different departments of the company can become users of that information .
Storing this information in the cloud provides an added advantage in terms of availability . We can access it at any time and place with a connection. Another associated advantage is that it will allow us to shorten collection times, because we will not have to wait to catch up.
Mobile devices are our great ally
Mobile devices allow us to forget about the shoebox of invoices. We will no longer have to wait until the day when we have to enter the data into our management solution. In short, we will have greater control, we will improve our image and we will avoid delays.
With an application and a device with an iOS or Android operating system , we can easily import our contacts and record an expense by simply entering a description, an amount and taking a photo of the invoice.
And we can do the same with the invoices we send to clients . In a matter of seconds, they can be prepared, registered and sent to the client.
Secondly, the device itself is used not only to perform the recording, but also to upload it to the cloud .
Likewise, thanks to mobile devices, we will be able to access information about our expenses and invoices at any time and from any place online . And we will do so in a very visual way.
Spending a lot of time recording invoices is a waste that we cannot afford. It is very important to have a quick and easy method of doing so that guarantees the availability of billing information in real time.
Start of marked textShare! Discover how to easily obtain real-time information about your invoices from your mobile phone.End of marked text
Piling up information is not a good way to store it.
When you receive a bill, one possibility is to leave it parked. We can leave it in a corner, in the typical shoe box, in a plastic bag, in a drawer. We let time pass and philippines phone lookup one day we gather them all up to put them in order .
Until that day comes, each invoice is like a stopped car. It has all the information, but we are not using it. We do not do it because it is cumbersome, because we are waiting for a more appropriate moment. We are giving up an important asset for our company: having updated information in real time.
The importance of real-time updating
If we update the accounting information at the same time as we receive the invoice , we will have better control . We can detect changes in the trend of our expenses earlier. We will be aware of them when they arise. Those who park their expenses in a shoebox will only be able to know their size when they have put the data in order.
The difference in response times is very significant because it is cumulative. If we put documents on hold, when we want to correct possible deviations, we will have given time for new problems to arise. Not only are we delaying the solution to the original deficiencies that this information revealed, but we will also be giving the option for new dysfunctions to arise.
Billing information updated in real time allows us to continuously monitor our relationships with customers and suppliers . We can make comparisons and study developments. Alerts and opportunities are quickly revealed, making it easier to make the best decisions.
The value of information availability
The process of transforming billing documents into records and available information is extremely valuable. We no longer depend on the responsible persons being in the same place where we keep the invoices. Different departments of the company can become users of that information .
Storing this information in the cloud provides an added advantage in terms of availability . We can access it at any time and place with a connection. Another associated advantage is that it will allow us to shorten collection times, because we will not have to wait to catch up.
Mobile devices are our great ally
Mobile devices allow us to forget about the shoebox of invoices. We will no longer have to wait until the day when we have to enter the data into our management solution. In short, we will have greater control, we will improve our image and we will avoid delays.
With an application and a device with an iOS or Android operating system , we can easily import our contacts and record an expense by simply entering a description, an amount and taking a photo of the invoice.
And we can do the same with the invoices we send to clients . In a matter of seconds, they can be prepared, registered and sent to the client.
Secondly, the device itself is used not only to perform the recording, but also to upload it to the cloud .
Likewise, thanks to mobile devices, we will be able to access information about our expenses and invoices at any time and from any place online . And we will do so in a very visual way.