Spring is a hot season
Posted: Tue Jan 21, 2025 10:30 am
Exhibition preparation checklist – so you don’t miss anything!
How to prepare for an event and get everything done
Exhibitions have gained new life after the pandemic. Our clients have noted a significant increase in visitors and a multifold increase in the return on investment for exhibitions.
, and most major exhibitions are held during this period.
By popular demand, we have prepared a checklist for our clients on preparing for an exhibition, and we are sharing it with you.
It is better to start preparing for participation in a major exhibition a year in advance. It is a year in advance that you can book the best exhibition space on the best terms.
But if there is only 1 month left before the exhibition, it is also look at the overseas chinese growth in europe to manage everything. The active stage of preparation for the exhibition falls precisely on this period.
Four weeks before the exhibition and earlier
Booking an exhibition stand takes a lot of time, organizers are often overloaded with work, respond slowly. Be patient and allow enough time for this stage of preparation.
What needs to be done?
▸ Request the terms of participation and the exhibition plan
▸ Choose and book a suitable stand location based on the budget, stand area and its location
⫸ Advice. The best places are usually closer to the entrance and the central aisle. Consult with the exhibition organizers about choosing a location, they will suggest places with better “passability” at the best price.
▸ Draw up and agree on an exhibition estimate
▸ Pay registration fees
▸ Create a technical assignment for the stand, prepare a list of the necessary exhibition equipment, plan the number of personnel at the stand
⫸ Advice. In the case of individual construction, hold a tender between 3-4 companies for the design of the stand, usually sketches with an estimate for the stand are provided free of charge. We recommend collecting feedback on the developer company to avoid surprises. In the case of standard construction, select equipment from the list provided by the exhibition organizers (check what equipment is already included in the cost of renting the exhibition space), order a separate design based on standard equipment. The best option for decorating an exhibition stand on standard structures is printing posters on a fabric base that match the exhibition system.
▸ Prepare a list of printed materials and other "handouts" at the exhibition
▸ Order the necessary exhibition equipment
▸ Book transport to deliver employees and guests of the exhibition to the exhibition (if necessary)
▸ Book accommodation for participants (if necessary)
How to prepare for an event and get everything done
Exhibitions have gained new life after the pandemic. Our clients have noted a significant increase in visitors and a multifold increase in the return on investment for exhibitions.
, and most major exhibitions are held during this period.
By popular demand, we have prepared a checklist for our clients on preparing for an exhibition, and we are sharing it with you.
It is better to start preparing for participation in a major exhibition a year in advance. It is a year in advance that you can book the best exhibition space on the best terms.
But if there is only 1 month left before the exhibition, it is also look at the overseas chinese growth in europe to manage everything. The active stage of preparation for the exhibition falls precisely on this period.
Four weeks before the exhibition and earlier
Booking an exhibition stand takes a lot of time, organizers are often overloaded with work, respond slowly. Be patient and allow enough time for this stage of preparation.
What needs to be done?
▸ Request the terms of participation and the exhibition plan
▸ Choose and book a suitable stand location based on the budget, stand area and its location
⫸ Advice. The best places are usually closer to the entrance and the central aisle. Consult with the exhibition organizers about choosing a location, they will suggest places with better “passability” at the best price.
▸ Draw up and agree on an exhibition estimate
▸ Pay registration fees
▸ Create a technical assignment for the stand, prepare a list of the necessary exhibition equipment, plan the number of personnel at the stand
⫸ Advice. In the case of individual construction, hold a tender between 3-4 companies for the design of the stand, usually sketches with an estimate for the stand are provided free of charge. We recommend collecting feedback on the developer company to avoid surprises. In the case of standard construction, select equipment from the list provided by the exhibition organizers (check what equipment is already included in the cost of renting the exhibition space), order a separate design based on standard equipment. The best option for decorating an exhibition stand on standard structures is printing posters on a fabric base that match the exhibition system.
▸ Prepare a list of printed materials and other "handouts" at the exhibition
▸ Order the necessary exhibition equipment
▸ Book transport to deliver employees and guests of the exhibition to the exhibition (if necessary)
▸ Book accommodation for participants (if necessary)