For any company or self-employed person, invoicing is one of the most important parts of the business . Let's not forget that if you invoice, it's because you sell. So the more invoices we issue, the better. Normally, it's a fairly simple process, even more so if we have management software like Holded that almost does it for us. However, rushing and, sometimes, ignorance lead us to make invoicing errors .
These are some of the most common invoicing errors that are easily avoidable:
Billing errors
Not filling in the data correctly
For an invoice to be valid, you must correctly fill in the details of both parties, that is, the issuer and the recipient of the invoice. It is necessary to include the NIF, full address, full name and company name. It
will also have no value before the Tax Agency if you forget to include the date of issue of the invoice.
In addition, we must keep in malaysia number data mind the numbering of the invoices. This must be correlative in relation to the date of issue. That is, it is not acceptable for an invoice with a later issue date to have a numbering prior to another.
In our article “ What data should an invoice contain ” we explain this in more detail.
Not detailing the invoiced concept well
The concept must be correctly described. If we sell products, this is not a problem. It is enough to show the goods sold. The problem comes with the description of the services. It is necessary to clearly specify the services provided, the number of hours as well as the amount.
Confusing the recipient
It is normal for us to work with several clients and invoice them regularly. That is why it is essential to be especially careful not to confuse invoice recipients. This error can cause real problems. Most often, nothing happens, we correct the error and send an apology to the client. But if you have signed a privacy clause with your client, you would be violating the contract and sharing private information with third parties.
Do not break down the invoice
Each client is unique, as is each invoice. Therefore, the level of breakdown will depend on the client, as well as the type of transaction. It is advisable to break down the invoice as much as possible to make everything very clear from the start. Don't forget to include a field because you are in a hurry or because you assume that your client already knows that detail. Give them all the information and you won't have any problems.